As Dr. Simon mentioned in the lecture, meeting minutes are very important for any meeting at any project, as it will be a clear and direct proof for any case of project misleading or a role misunderstanding later. In many cases, when any mistake happens or any decision taken in a project process, every member may blame someone else to get rid of the responsibility. Other than that, it can be used as a reminder for the group member duties assigned during the meeting. Also, reviewing the recorder before the following meeting would prepare team members to check what they have done and to plan what to talk about or mention in the meeting. This would also help any member who missed the meeting for any reason and to keep everyone up-to-date to the project process.

Requirements for a Meeting Minutes Recorder: (Ref. thebalancecareers website)

– Record exactly the decisions, responsibilities, and major discussion details made at a meeting
– Note the progress details (with names attached) and due dates
– Study the major decisions and tasks at the end of the meeting so members can agree on them before leaving
– Be a team player and be flexible because attendees can add or correct anything they disagree with in the minutes
– Share the meeting minutes copies within 24 hours following the meeting